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©2019  Insynctive Inc.
HR Operations Software
Features for Brokers, TPAs, HR Outsourcers, PEOs and Payroll Service Bureaus

Easily Manage HR, Benefits and Payroll For Your Client Employers

Core HR Operations

 

At the core of the Insynctive platform is a full featured Human Resources Information System (HRIS) that covers all of your clients’ HR needs. And because we’ve combined HR with benefits, and designed it to be managed by brokers, you end up with a system that saves you time, reduces errors, and scales as your business grows.  

 

  • Onboarding can be easily tailored to fit any process. We provide built-in W-4 and I-9 wizards to help you stay compliant. Our workflow editor lets you assign tasks to the right roles, with automatic task hand-offs and notifications.

  • Our workflow and task management editor means you can easily create checklists and workflows that divide tasks among the broker, HR admin, employees, and others using the system, and take advantage of capabilities like pre-requisite tasks, event triggers and notifications.  

  • Employee profiles let you keep track of each employee and their data. Employees themselves keep their information up to date.

  • Online form signing with legally-binding and compliant digital signatures. Our eSignature system can work with any document. 

  • Easy access to documents for employees, who can easily find their own documents all in one place inside their HR record with the appropriate security and privacy controls. They can also access company and HR documents from a central document library.

  • No need for duplicate data entry, since no one will have to update data for payroll, benefits and payroll separately. In addition, avoid mistakes and keep information up to date, since employees can update personal information themselves. 

  • Embedded CRM/Help Desk so that you can manage support for clients and their employees in a highly secure manner. Multiple channels of communication are supported like email, voice, chat etc. 

Online Benefits Enrollment

Insynctive enables your clients' employees to select and manage benefits with a paperless and intuitive user experience. And it's fully integrated with HR and payroll.

 

  • Paperless enrollment provides the intuitive online enrollment user experience employees expect today.

  • Employees can see the details of their benefit packages and make informed choices.

  • Carrier-specific forms for small group plans are provided in a completely online experience, including pre-filling data, electronic signatures, and secure transmission of completed carrier-specific PDF forms.

Benefits Administration for the SMB and Large Group Market

Insynctive is capable of supporting any medical, dental, or vision plan, including small group plans. We have a growing library of plans (forms and rates) from the leading carriers, and have the infrastructure in place to turnaround a new plan within hours on request. 

 

  • Upload a census and start configuring in minutes.

  • Fully integrated Rates Service so that all the right rates are automatically presented. 

  • Handles complex rate structures and employer / employee contribution rules. 

  • Rules-based system controls eligibility and waiting periods, ensuring that employees enroll correctly.  

  • Real-time dashboard lets you keep track of employees as they move through open enrollment

  • Securely connect and transmit data to carriers: We can work with any carrier (medical, ancillary, voluntary), and create working relationships for securely transmitting the enrollment data. For small group plans, this includes secure transmission of carrier-specific PDF forms.

Choice of Full-Service Payroll Systems

Insynctive provides a choice of deeply integrated full-service payroll system. Processing payroll in a system that’s fully integrated with your HR and benefits information reduces errors, saves time, and provides your employees with a better experience. 

  • Employee HR data is synchronized with Payroll using the HR data already stored in the system. There’s no need for duplicate data entry. 

  • Automate tax filings along with compliance for ever-changing local, state and federal regulations.

  • New Hire Reporting is handled for you accurately and on time. 

  • Direct Deposit with electronic payment processing at no additional cost to you or your employees.

  • Dedicated Customer Support so that you get the information you need quickly, professionally and when you need it. 

  • W-2 processing, printing, and mailing of your employee W-2 forms and reports at no extra charge. 

  • Add-On Services are available, such as payroll debit cards, and check printing & delivery. 

Tasks

Our configurable workflow and task management system increases productivity by automating HR events like onboarding, offboarding, open enrollment, individual enrollment, life events, and more.  

  • Create tasks and assign ownership from a library of preconfigured task-types, such as Fill and Sign PDF, Acknowledge Document, Update Personal Information, Upload Document, Process I9, and more.

  • Divide tasks and workflows among broker and employer personnel, including benefits admin, HR, payroll, managers, employees, and others using the system. 

  • Notify by SMS in addition to email. 

  • Use pre-requisite tasks and task sequence to trigger tasks at the right time and notify the right people. 

  • Use our powerful “on behalf of” feature to assign tasks where one person does something on behalf of another. This means Insynctive can be used even in companies with employees who lack computer access or have very limited computer knowledge.

ACA Reporting

 

We work with you to file important Affordable Care Act (ACA) forms and keep you compliant. Insynctive will:

  • Automatically generate your 1094C and 1095C forms.

  • Electronically file your ACA forms with the IRS, avoiding headaches and delays.

  • Distribute copies of your 1095C forms to employees as required by the ACA.

  • Provide guidance at every step from our team of experts. 

Security

Security is built into Insynctive from the ground up, starting by developing and hosting our platform using Microsoft Azure, Microsoft’s Cloud Infrastructure-as-a-Service, a collection of integrated cloud services with industry-leading data and privacy protection. 

 

  • Our cloud-based IT infrastructure is fully compliant with industry standards,, including HIPAA, ISO 27001, SOC 1, SOC 2, and FedRAMP. 

  • Two-factor authentication can be turned on as an option in order to add an extra layer of security. Once activated, the system will send a code to each user’s phone that they’ll need to verify when they login.

  • 256-bit SSL encryption is used on all transmitted data, including passwords and personal details, to keep it safe and secure.